On behalf of World Golf and Sand Creek Golf Course, I would like to thank you for your consideration on joining us at the Spook~Out Shoot~Out Family Halloween Event.

Southern Colorado’s Most Exciting Halloween Event for Families!

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What The Spook~Out Shoot~Out provides you as a Treat Station Partner: Advertising that delivers local Families: A comprehensive advertising campaign that consists of Print, Search Engine, and Social Media marketing. A high traffic location and a truly unique opportunity to promote goods, services, and special offers while engaged in a face to face setting with families from throughout Southern Colorado. Foot Traffic to YOUR Business! Treat Station Partners and Event Sponsors are the primary locations for guests to pick up their FREE CHILD Event Passes. We will tag your business as a Pick-Up Location in our online advertising. Another way to show your brand exposure, that your business is partnered with a charitable event that’s focused on Family Friendly Fun.

NEW IN 2020! Treat Station Partners that are registered and paid on or before August 31st will be included in our Event Map! A Pirate’s Map of sorts that will be given to each and every guest of the event. The Map will include locations for activities and schedules for the entire event. Yet another way of getting you both noticed and found during and after the event.  

What We Expect from You as a Treat Station Partner:

• Partners are  committed to their chosen dates - Rain, Snow, or Shine

• Partners will provide sufficient Staff/Volunteers to set-up and operate their Treat Station

• Partners will provide enough “Treats” for all children Trick-or-Treating each night (1,000pcs per evening is suggested)

• Staff/Volunteers will be In Costume and in the “Spirit of Halloween”

• Treat Stations are set up and ready by 4:30 pm each evening of participation

• Treat Stations will remain open and set-up until WGC Staff has given the all clear call after the last group has passed

• Treat Stations will provide own table, chairs, etc, and all necessary decorations

SORRY ~ NO ELECTRIC HEATERS ARE PERMITTED

There are however areas in which we will allow propane and/or wood burning stoves for those colder evenings.

Treat Station Pricing:

• The Price is $35 for individual nights

• Save 25% when committing to all Five Event Nights

Event Partners: You may become an Event Sponsor without obligating to set up or host an actual Treat Station. Each evening there are costume contests for multiple age groups that combined make up more than 100 contest winners and runner-ups. Our goal is to have fun prizes that support and promote your brand while delivering a “Real Value” to guests. Prizes may be organized for specific nights and/or directed toward particular age groups to best reach your target audience!

Activity Sponsors: Sponsoring an activity, like Costume Contests, Punkin~Chunkin, Hay-Rides, the Black Widow Brigantine, or the Pirates Bay Haunted Walk are handled on an individual basis in which we would be happy to discuss further.

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Notifications: You will receive an email 7-10 days prior to the event confirming details and there will also be a map layout included. Set up is 4:00 to 4:45pm on each day. Breakdown will begin after "All Clear Notification" Which is approximately 9:30pm

Choosing Your Location: Treat Stations are strategically located throughout the Haunted Miniature Golf course and Driving Range areas. Those located within the Miniature Golf Area have the advantage of a more captive audience, whereas those on the Range Area are reserved for stations that include a game or activity component or those in need larger booth footprints. We would be happy to meet with you for a tour of the grounds and assist your location decisions that best suit your specific needs.

Live Event Announcements: Each evening there are costume contests for multiple age groups that combined make up more than 100 contest winners and runner-ups. Our goal is to have fun prizes that support and promote your brand while delivering a “Real Value” to guests. Treat Stations and Event Partners wishing to be included in Live Event Announcements are welcome to do so. We ask that you provide us with “prizes”, or similar, to be used during the many nightly Costume Contests. To take advantage of these Live Mentions you must provide your prizes on or before October 1st. Don’t forget to provide us with your Shout-Out Copy! Prizes may be organized for specific nights and/or directed toward particular age groups to best reach your target audience.

 

Application Approval: Payment Confirmation will be considered to be approval for the application to the event. Shortly after your application is received you will receive a correspondence and a payment link to finalize the transaction. Exclusivity is in no way guaranteed to any one vendor; however, we’ve had several long time and committed Event Partners that will receive first priority. Precautions are taken to limit excess duplication of identical brands, direct competitors, and overly similar items. Sales will be restricted to those items listed on your approved application.

 

Booth Fees are non‐refundable, and the event will go on rain, snow, or shine.

All fees must be paid in full within 48 hours upon receiving approval and payment links for your application ~ unless other arrangements have been made beforehand. Fontana Enterprises, World Golf, Sand Creek Golf Course, The Fairway Grill & Pub, their agents nor employees, and the Spook~Out Shoot~Out (Hereinafter all Referred to as The Spook~Out Event) reserves the right to move, discontinue, or limit the participation of any approved applicant at any time. Space assignments including setup times, will be sent via e‐mail, the 7-10 days prior to the event opening. Most details are already included in this form. Approved Applicants must sign a WAIVER OF LIABILITY before occupying a booth space. This waiver is included in this form. The Sale of Alcohol, Obscene Materials, Stolen Merchandise, and Illegal Paraphernalia is strictly forbidden. All items to be sold MUST be included within your application descriptions. First and foremost this is a Family Friendly Event!

VENDOR RESPONSIBILITIES: Approved applicants are solely responsible for their compliance with all relevant state, local, and federal health regulations, codes, licenses, insurance, and taxes. SALES TAX: Vendors are responsible for collecting and reporting their own sales tax. SALES: All sales and displays must be confined within the booth space. Space Sharing: One vendor per space; NO Subletting or Sharing of Space Allowed without prior approval from Event Team. SECURITY: Although security may be provided at the event, vendors are fully responsible for their own personal property. The Spook~Out Event will assume no liability for any losses or damages that you may incur. VENDOR PARKING: Parking is very limited! All Treat Station staff/volunteers shall park on Western Drive. Western Drive directly borders our location from West with gate access to property.

LOAD IN: Treat Stations Located on the Range may in some cases load and unload directly through our gate located on the East end of parking lot prior to final parking on Western Drive. Treat Stations Located on the Miniature Golf have load in access directly through gate on Western Drive. NOTE: All Gates will be locked between 5:00pm and Final Call

LOAD OUT: No early pack up! All vendors must remain operating for the duration of the event. When the event is officially over and the “All Clear” has been given, break down your display and pack up your booth. The gates will be reopened at this time for ease of removing your supplies and goods.

Compliance: Failure to comply with the Rules and Regulations governing this event may result in you being asked to leave the event without refund. Enforcement of these terms and conditions are at the sole discretion of Fontana Enterprises, World Golf, Sand Creek Golf Course, The Fairway Grill & Pub, their agents, employees, and the Spook~Out Shoot~Out. The Spook~Out Event reserves the right to interpret, modify, delete, or add to the rules as necessary for the smooth, sound, safe, and efficient operations of the event.